Kingdom Accountants

Kingdom Accounts ("we") are committed to protecting and respecting your privacy.

This policy (together with our letter of engagement and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998, the General Data Protection Regulation (EU) 2016/679 and any subsequent UK data protection legislation (the Legislation), the data controller is George Park, Kingdom Accounts of Sunnybank, 46 Carnock Road, Dunfermline, KY12 9NT.

Information we may collect

We may collect and process the following data about you:

Information you give us You may give us information about you by filling in forms on our site, at meetings or by corresponding with us by phone, email or otherwise. This includes information you provide when you register with us, order services,. The information you give us may include (but is not necessarily limited to):

your personal name and address;

your business name and address;

your email address;

your phone number;

Your date of birth;

Passport / Driving licence for Anti Money Laundering Legislation (AML)

National Insurance Number

Unique Tax Reference

VAT Number

Details of your Business, Employment, rental or other income for tax purposes

Bank statements, Credit Card statements

Receipts and payments in line with your businesses

Information we receive from other sources We use Creditsafe UK for AML purposes in order to confirm and verify your Identity to allow us to meet our legal obligations,

Legal basis for processing your data

We may process your data because:

we are legally obliged to e.g. to confirm your identity;

the processing is necessary for the performance of the contract with you to provide our services; or

In some instances, we will rely on your consent to process Personal Data and where we do this, it will be flagged to you at the time.

Uses made of the information

We use information held about you in the following ways:

Information you give to us. We will use this information:

to provide you with any products and services you request, and carry out our obligations arising from any contracts entered into between you and us;

to notify you about changes to our service;

Information we collect about you. We will use this information:
to make suggestions and recommendations to you and services that may interest you.

Disclosure of your information

We may share your information (including personal data) with selected third parties including:

Business partners,

Parties to whom we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply and other agreements; or to whom we disclose or share data in order to protect the rights, property, or safety of Kingdom Accounts, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Marketing

We would like to send you information by post, email, telephone, text message (SMS) about our services and fee protection products which may be of interest to you.

If you have consented to such receive marketing from us, you can opt out at any time.

Keeping your data secure

We will use technical and organisational measures to safeguard your personal data, for example:

access to your account is controlled by password and user name

we store your personal data on secure computer and external hard drives on site at business premises.

Our hosting provider is certified to ISO 27001. This family of standards helps us manage your information and keep it safe and secure.

While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see 'Contact' below).

What can I do to keep my information safe?

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Where we store your personal data

We store your personal data on secure computer and external hard drives on site at business premises.

How long do we keep your personal information?

We keep your personal information for as long as we need to for the purposes for which it was collected or (if longer) for any period for which we are required to keep personal information to comply with our legal and regulatory requirements.

Your rights

You have the right to ask us not to process your personal data or to restrict our processing of your personal data. You can do so at any time by contacting us at George@kingdomaccounts.co.uk.

You also have the right to ask us to correct any mistakes or inaccuracies in your information which we hold at any time by contacting us at George@kingdomaccounts.co.uk.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

You have the right to obtain a copy of the personal data we hold about you. You can make your request here: George@kingdomaccounts.co.uk . Once we have received your request and verified your identity we will respond as soon as possible and in any event within one month.

Complaints

If you have any complaints about the way we use your personal information please contact George@kingdomaccounts.co.uk who will try to resolve the issue. If we cannot resolve any issue, you have the right to complain to the data protection authority in your country (the Information Commissioner in the UK).

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to George@kingdomaccounts.co.uk or by telephone on 01383 624089.

Thank you.